ORCID, CrossRef and Datacite recently issued a RFI regarding the setting up of an unique ID registry for Organisations.
The response below was developed by the following subject experts from the CASRAI community (you can click the links to learn more about each person):
- Owen Roberson (UK), Research Information Analyst, Research Office, University of Cambridge;
- Geoff Harder (Canada), Associate University Librarian, University of Alberta Libraries;
- Sushanta Mitra (Canada), Executive Director & Professor, Waterloo Institute for Nanotechnology, University of Waterloo;
- David Baker (Canada), Executive Director, CASRAI International;
- Gail Clement (USA), Head of Research Services, Library, California Institute of Technology;
- João Mendes Moreira (Portugal/EU), Head of Scientific Information, Foundation for Science and Technology;
- Kristoffer Lindell (Sweden/EU), Project Manager, Umea University
Update on Next Steps
Kristoffer Lindell will represent all CASRAI chapters at a meeting of all stakeholders on January 22, 2018 in Girona, Spain.
CASRAI Response to RFI
As these new central registries come online they will also evolve to become central databases (profile systems) holding structured information (data) about the entity being uniquely identified. ORCID has grown to play this role for the Researcher entity and this new OrgID registry will come to play this role for the Organisation entity.
These new ID/profile systems (whether for Persons, Organisations, Grants, or other key entities) will not be replacing local systems-of-record at institutions and funders around the world; so our interest is in ensuring that open standards (formal, informal, or defacto) exist to aid interoperability among all these systems storing and sharing data about organisations. To that end, CASRAI chapters (a) support an approach that aligns with the ISNI/British Library/National Libraries model to solving the challenges of uniquely identifying organisations and, (b) offers the following direct contributions to the success of your initiative:
Research Management End-user Consultations. CASRAI chapters will convene & facilitate added consultations with research management end-users at funders and institutions in our national communities (e.g. target audiences for each national chapter, providing more granular information about pre-existing membership contacts). These consultations can augment your own outreach during requirements-gathering for the initial launch of your service as well as subsequent maintenance/upgrade releases. We will deliver an open specification of management/administrative use-cases and requirements for information about organisations. The spec will include recommended mandatory/optional data elements (incl. glossary definitions and business rules) for each use case plus any national or disciplinary extensions. This specification can inform your design and can also serve as an added user requirements input to your interfaces (UI or API).
Scoping Institutional User Buy-in and Requirements. Institutional buy in needs to go beyond the library. Further, the value of the OrgID solution needs to be demonstrable not only to research administrators, but to ERP systems owners too, as they are the institutional unit that has most to gain and the most to do to make an OrgID work beyond the research office in any institution. Via consultation with the various units within our membership we would also offer technical expertise in higher education administration.
Policy Recommendations. Provide input on recommended principles for what constitutes an organisation in the context of research information systems; what criteria must be met to be eligible for an org id (e.g., unique tax id? or legal entity for contract purposes). Also critical to clearly define different types of entity limits, e.g. the OrgID will declare the limits of the legal entity, the technical support (an inbox?), the operational support, access to resource (subscription access?), a brand, etc). The main reason for highlighting these different aspects is that they speak to different orders of conversation and the org that is identified will mean different things/have different limits in different contexts.
Formal Reference XSDs. We will partner with EuroCRIS to develop a technical representation of the above-noted business specifications in the new and simplified CERIF-XML format. This formal representation can inform the modelling of your transport exchange layer (XML or JSON). Together with EuroCRIS we would deliver a CERIF-XML XSD (XML Schema Definition) of the CASRAI Business Spec for Organisation Profile(s).