Date of compliant deposit

#1

This is a proposed new standard glossary term. See this post for background on this review track. To comment on the term below either click the blue “Reply” button at the bottom or select a passage of text in the term and click the “Quote” pop-up to create a comment about that section only.

Short Definition: Date on which a copy of a version of a work and its metadata is in a repository (or equivalent) and meets the requirements of a mandate, policy, piece of legislation etc.

Extended Definition: Date on which a copy of a version of a work and its metadata is in a repository (or equivalent) and meets the requirements of a mandate or policy. In the UK context HEFCE, RCUK and individual funder and institutional policies may differ in their definition of compliance. The date of compliant deposit is the date on which a record meets those requirements and therefore, there may be multiple “dates of compliant deposit” in respect of a single work. Date of “first compliant deposit” for HEFCE REF 2021 is when a record that meets the requirements of the policy is deposited in a repository that also meets the requirements of the policy.

Synonyms:

Acronym:

Related Terms: Deposit

Sources: http://www.hefce.ac.uk/rsrch/oa/faq/#deposit3

Term Lead: Helen Cooper

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#2

To what extent do we want to reference specific UK bodies in definitions like this? Following the passage of the Higher Education and Research Act, HEFCE will be split into Research England and Office for Students from April 2018, for example. And Research England and RCUK will come under the umbrella of UKRI.

I think the meaning would be retained with just: “In the UK context individual funder and institutional policies may differ in their definition of compliance. The date of compliant deposit is the date on which a record meets those requirements and therefore, there may be multiple “dates of compliant deposit” in respect of a single work.”

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