Meeting Notes - CASRAI Canada Steering Committee - 10-05-2017


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Present: Karina McInnis (Queen’s, Chair), Sushanta Mitra (uWaterloo, Deputy Chair), Kristina Ohrvall (McGill, Past Chair), Geoff Harder (uAlberta), Julie Dassylva (ETS), Laura Beaupre (uGuelph, Events Co-chair), Kes Morton (Invited expert, Events Co-chair), Drew Gyorke (uToronto & CARA rep), Suzanne Kettley (Canadian Science Publishing), Kevin Fitzgibbons (NSERC), Manon Harvey (CFI), Jeff Moon (Portage), JP Lalonde (NSERC/SSHRC), Sally Rutherford (CAGS)

Apologies: Janet Halliwell (Invited expert, Impacts Chair), Celia Haig-Brown (YorkU), Claire Austin (Environment & Climate Change Canada, IRIDIUM Co-chair), Ray Hoemsen (Polytechnic Canada), Doug Peers (Dean rep, uWaterloo), Graham Carr (VPR rep, Concordia), Lori Walker (CAREB rep), Susan Haigh (CARL), Nathalie Laporte (CAUBO), Matthew Lucas (SSHRC), Louise Poissant (FRQ)

1. Welcome and Introductions

  • Research Management Information (RMI) Aspirations Document

    • Chair outlined the background of the document and its role as part of the LCDRI submission to ISED,
    • Robbin Torrangeau (Executive Director, LCDRI) working on the third piece/document regarding coordination of DRI, which includes RMI and ARC
    • Suzanne Kettley found the RMI Aspirations document very helpful and contextualised the difference between ‘research data’ and ‘research management information (RMI)
  • Canadian Association for Research Administrators (CARA) Board Endorsement

    • Chair updated the members that the Board of CARA has publicly endorsed CASRAI Canada as the organization best positioned to lead and facilitate discussions around infrastructure and coordination requirements unique to Research Management Information.
  • Terms of Reference for CASRAI National Chapters

    • David described RMI business standards versus technical standards; also the need to have the different CASRAI chapters due to different country priorities and national government funders being major drives of RMI collection requirements
    • The Outputs of CASRAI work are international standards regardless of which chapter developed and sponsors,
    • The CASRAI standard in most active adoption is the CRediT standard – mentioned by NISO and CAHS
    • Length of membership: Steering committee and Outreach - length of time, no set terms to date because we are small but as we get more members we will

2. Chapter Work

  • SSH Impact Working Group

    • David Baker provided a summary: developing with the Federation for the Humanities and Social Sciences last winter, enter their Impacts work into CASRAI dictionary;
  • IRIDIUM Glossary Working Group & 2© Polar Data perspecitives on RDM

    • Claire Austin is co-chair of IRIDIUM WG; general high-level glossary with significant popularity and traction internationally within the RDM community; sponsored by Cdn chapter.
    • Polar data perspectives – CASRAI tasked to disambiguate some of the terms in polar RDM space; adds a polar data perspective to IRIDIUM; very multi-disciplinary and language/terminology is a challenge, thus, the need for disambiguation.
    • have also started outreach to Indigenous groups to explore ways to work together to reflect their perspectives in the standards
  • CARL/Portage outputs in CASRAI (David Baker, Jeff Moon)

    • work will see Portage main template (and terms) converted into a CASRAI RMI standard
    • aiming to present results at Reconnect18
    • Portage Director also noted they are looking to launch a new version under the new code base
  • Research Portal 2.0 (Kevin Fitzgibbon, JP LaLonde, Karina McInnis)

    • Treasury Board approval for design phase achieved in June 2017
    • Dates not confirmed yet but planning User-Centric Design Workshop
    • CIHR is also developing their own system
    • Currently in the design of the system; validate with the users
    • Looking for input on data architecture – what is included, excluded, etc
    • Will go back to TB in March 2018
    • Restructuring of CCV governance over summer 2017; increased reporting/direction to management board

3. Chapter Business

  • Reconnect 2018 Planning

    • Aiming for an Ottawa venue (TBA), May 23 and 24 proposed: no conflicts identified by the steering committee members; email will be sent to select individuals requesting their thoughts on potential timing conflicts
    • looking for volunteers particularly for sponsorship liaison/outreach
    • draft program: SC members are to send comments to Kes and Laura or enter comments in the Google document.
  • Outreach/Membership Campaign (Autumn 2017)

    • Sushanta can take on Ontario institutions
    • Can someone in Quebec take on Quebec institutions?
    • Post-secondary institutions are the primary objective
    • “Modest sums from multiple sources” for sustainability
    • Deliver comms middle of next week to SC members
    • Spreadsheet used by UK chapter to be adopted for Canada

Adjourned.